Personal data processing notice

Personal data processing notice

As photographs will be taken at the conference and the conference will be broadcasted, your image may be preserved as a live stream or in the form of a photograph.

Your participation in the conference that entails introducing yourself, asking questions and taking the floor constitutes consent for the capturing and recording of such utterances and dissemination of your image. Withdrawal of consent given in such a manner will not have any impact on the data collected prior to such withdrawal.

Data Controller

The University of Warsaw, 26/28 Krakowskie Przedmieście, 00-927 Warsaw is the Controller of your personal data processed as part of the research conference entitled Europe and Mobilities: Challenges and Opportunities for Socio-Economic Transformations.

You can contact the Controller:

• via mail: University of Warsaw, 26/28 Krakowskie Przedmieście, 00-927 Warsaw (indicate the organizational unit that is the addressee of the correspondence);
• by phone: 22 55 20 000.

Data Protection Officer (DPO)

The Controller has appointed a Data Protection Officer (DPO) who may be contacted via e-mail at: iod@adm.uw.edu.pl.

You may contact the DPO in all matters regarding your personal data processing by the University of Warsaw and executing your rights related to personal data processing.

However, the DPO’s duties shall not include other matters, such as providing information about the conference.

Purposes of and legal basis for processing

Your personal data shall be processed for the purpose of your registration and participation in the conference entitled “Europe and Mobilities: Challenges and Opportunities for Socio-Economic Transformations”

Data retention period

We will store your personal data until we complete the task, for the purpose of which the personal data was collected, or until you withdraw your consent to further processing, unless we have legitimate grounds for the further processing of your data.

Data recipients

Access to data will be granted to authorized employees of the Controller, who must process personal data as part of their professional duties and tasks.

Your data recorded at the conference may be published at the websites of the organizers of the conference and in other post-conference materials.

Entities that the Controller commissioned to perform certain activities entailing the necessity to process personal data may also be data recipients; these include B2Match GmbH and the National Centre for Research and Development. Entities responsible for operating live streaming, taking photographs, may also be data recipients.

Data transfers outside of the European Economic Area (EEA)

Your data will be shared via a public YouTube channel and will be processed by Google. To read more about data processing by Google, visit: https://www.youtube.com/intl/pl/about/policies/#community-guidelines

Your data in the form of your image may be published at www.facebook.com. To read more about data processing by Facebook, visit: https://pl-pl.facebook.com/business/gdpr

The above means that your data may be stored on servers located both in the European Union and in the United States of America.

Rights connected with data processing

We guarantee you the ability to exercise all your rights according to the principles specified by the GDPR, i.e. the right to:

• access the data and receive a copy;
• rectify (correct) your personal data;
• restrict personal data processing;
• erase personal data (subject to Article 17(3) of the GDPR);
• lodge a complaint with the President of the Personal Data Protection Office if you believe that the personal data processing violates the personal data protection laws.

Obligation to provide data and consequences of failure to provide data

Providing the data marked as “mandatory” in the registration form is obligatory. If you do not provide your data, you shall not be able to take part in the conference.

Providing other data is voluntary. If you do not want your image to be recorded, you should not participate in the event.

^[1] Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119 of 4 May 2016, p. 1 as amended).